How Outsourced Bookkeeping Services Dallas TX Works

Bookkeeping Services Dallas

Published: 06/26/20

Trying to find the best bookkeeper? It is one of the hardest things a business owner has to do. You need to find someone you can count on for financial matters. The answer seems simple. You can benefit from outsourced bookkeeping services Dallas. Dallas is where every entrepreneur has an equal chance to run the business. They can find the best bookkeepers and accountants here.

So how do you find the best bookkeepers in Dallas? The competition is high. To find someone who will do a job well done can be hard.

There are different outsourcing models operating in the market. You can opt for a variety of models. Freelancers, project-based, or hiring outsourced bookkeepers are the main examples.

Many small businesses choose outsourced bookkeeping services for non-core functions. This includes accounting and bookkeeping.  Your business’s current status and goals matter. According to your business need, you can hire bookkeeping services in town.


But before you do hire one, you need to understand how the outsourced bookkeeping services Dallas work.


What Is Outsourced Bookkeeping?

You may run a small business in Dallas on a limited budget. Then you can hire a firm or a person who has to take the financial duties. The hired staff works on a contract basis. The payment is either hourly, weekly, or monthly.

The outsourced bookkeeping services Dallas will help you focus on all the business matters that may affect you financially. Usually, they are cheaper in cost as compared to the full-time hired employee.


4 Reasons to Use Outsourced Bookkeeping Services Dallas

At the earliest stage for any business startup, the sense to minimize the direct expense is strong. You may even think that managing your own bookkeeping is a good option. 

But with time, as your startup business grows, the need for updated books will remain high. So you have two options; 

  • Hire a part-time bookkeeper 
  • Outsource bookkeeping services 

Both solutions are cost-effective. However outsourced bookkeeping services in Dallas offers multiple professionals at hand like bookkeepers, accountants, and CPAs, etc. their broad experience can help to solve any troubleshooting situation. 

Some of the major reasons to choose outsourced bookkeeping services also include; 


  1. Make Your Business Scalable 

When your business startup grows, so does your bookkeeping services should become more scalable. A service that adopts business size can handle multiple financial challenges.

At first, you may be alright using the practice management software for accountants, but with time you need to manage the bookkeeping tasks. The more complex the finances become, the extra support you will need.  

The part-time bookkeeper understands your business needs but with limited time available it will increase the workload. So any financial delay otherwise may restrict any future strategy you may want to create. 


  1. Value for Money 

A part-time bookkeeper cannot put up with the business verticals easily as compared to outsourced bookkeeping services.  Surely, it’s a more tempting option to hire a less costly choice but it also limits the opportunities to fulfill the business requirements. 

When working with the outsourced bookkeeping services you communicate with the experienced senior bookkeepers and financial experts without any extra cost. The team is at your disposal when you need them to handle the books. 

For instance, your business might be facing an audit. In such a case you can take help from the CPAs or other tax experts thanks to the outsourced bookkeeping services. You do not need to hire a professional individual to handle the specific crisis. 


  1. Access 24/7 

Isn’t it what every entrepreneur needs? A handy team of financial experts available at their beck and call? In the hour of need, you need to text them or send an email. That’s all you need to do for an effective response. 

Bookkeeping is time-sensitive. Bookkeeping services understand that sometimes urgency is required to handle the reports. 

Instead of waiting for the response from the part-time bookkeeper until the next day, you can expect an immediate response from the outsourced bookkeeper. It saves time and effort on both sides. Business priorities are not forsaken only because the bookkeeper is unavailable. 

You can contact the team and anyone from the outsourced bookkeeping services can reach out to you to handle the business during regular hours. 


  1. Tax Preparation is Handy 

Tax season arrives too soon for those who do not have their financial records maintained from the very beginning. 

A team of bookkeepers is available at regular business hours when managing the financial books, they ensure that it helps in the preparation of the tax too. Tax preparation is critical for every startup. For the first-timers, there’s a lot of confusion so the tax experts can prepare the books ahead of time. 

A remote outsourced bookkeeping service ensures that expenses are categorized properly and that documentation is readily available so that at the time of tax filing there’s no confusion or mess. The use of online software also helps with tax preparation. 

Plus there are several other reasons to outsource your bookkeeping services, so always remember the details you need to look out for in an outsourced bookkeeping service.


What To Expect From Outsourced Bookkeeping Services Dallas?

My Count Solutions is one among the many local business owners providing an excellent team of consultants and experts where the need be. Keeping the clientele in mind, the workflow process of outsourced bookkeeping services is mentioned down below.


  1. Limited Access To The Financial Information

When you hire outsourced bookkeeping services you give access to all the financial data. It can be scary at first. But this is the best way the online bookkeeper can work on your books. Most outsourced bookkeeping services use accounting software to facilitate their work. It’s a smart and easy way to be more productive.


  1. Access To Accounting Files

The use of accounting software keeps the work in check. The bookkeepers if given software with cloud storage like Quickbooks or Xero allow them to manage their files efficiently, the accounting files are a shield with limited authorization. This way the financial information remains protected.

The bookkeeper can add the names and email addresses of the team members and the client. Once the email confirmation is given, access to the financial data is given to desired parties.

Instead of using the desktop program, bookkeepers use online tools so that they can have access to files from anywhere.


  1. Financial Statements

Once the outsourced bookkeeper has access to the files, you also need to give them access to your bank and credit statements too.

These statements are also added to the software for billing and accounting purposes. A bookkeeper can pull the monthly statements and check the paid and pending bills. Besides, most national and regional banks give the option for a nominee. You can add someone to your account as a read-only user.

Your outsourced bookkeeper can review the bank account and the statements. It enables them to do the job in an easy way without having the need to bother you when they want something from the bank.


  1. Other Important Documents

Depending on the nature of your small business, you need to give access to the following documents to the hired bookkeeper too;

    • Payroll in case you are using a third-party payroll provider. The accounting software usually contains this feature.
    • Tax documents of last year must be provided to the bookkeeper to make sure everything is in balance.
    • Receipts that are kept in other apps or software, need to be shared as well.
    • Apps like Stripe etc that deals with the business’s finances as the mode of payment. The information and access should be given to the bookkeeper.


  1. Digitization

If you were doing paper-based transactions before, the bookkeeper will encourage you to move towards a digital platform. One of the advantages of hiring online or remote bookkeeping services is that everything is taken care of online. From paper invoices to receipts to expense tracking, everything can be done online.

Even if your business is stable, you will have much to learn from the latest tools too. Bookkeepers can find the tools or software at a low cost but with excellent quality.

If you want the unnecessary burden of paper trails removed then be prepared for the transition from paper to digital. It’s easier for the bookkeeper to keep trials of paperwork, taxes, and so on online instead of recording information manually.


  1. Mutual Set Of Expectations

When outsourcing bookkeeping in Dallas, always keep in mind the purpose behind hiring them.

You need to decide the working hours every day, the mode of payment whether it is bi-weekly or monthly, etc.

Everything matters.

Bookkeepers must communicate with you. As a client, you should be available for the bookkeeping service. It’s good to clear any confusion regarding the business ramps. This will help remove any ambiguity regarding the tasks.

Every business is different so the nature of tasks will be different too for the bookkeeper you hire. Just make sure that every financial aspect is already shared with the client.


  1. Services Included In Outsourced Bookkeeping

Some of the most popular outsourced booking services in Dallas include;

    • Tracking Revenue

Cash flow is one of the primary concerns of a bookkeeper. They are tasked to record the finances and transactions into the accounting software. Their basic job is to keep all the transactions of revenue and expenses organized.

    • Managing Accounts

Online bookkeepers also keep track of what you owe to the vendors and collect the debits too. They make sure their client does not lose any purchases either.

    • Cloud Accounting

A bookkeeper using the accounting software will have premium access to manage the books and record timely. Cloud storage is the best practice to keep data safe. The automatic backup is a lifesaver in case the system crashes.

    • Managing Payrolls

Bookkeepers also calculate the wages and salaries of your employees, their bonuses, and any deduction. Payrolls are updated on a monthly basis, which is also helpful to manage and track at the time of tax filing.


Outsourcing Bookkeeping At My Count Solutions

For more than a decade now, My Count Solutions is now offering the best team of financial consultants, tax accountants, and CPAs.

Bookkeeping is one of the top services offered at this platform with a hybrid solution i.e. the client and bookkeeper agree to be flexible towards each other. 

Any segment of the bookkeeping that is time-consuming for the client is taken care of. My Count Solutions is available for all small businesses to help them remain stable financially.

To achieve your financial stability you can contact us now for a quick demo.

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